Top 26 LMS features,
real-life examples & selection factors

Top 26 LMS features, real-life examples & selection factors

February 20, 2024

Key LMS features

Learning content management

1 Content authoring

LMSs often feature a content authoring tool to create learning resources for lessons, training courses, and exams. The tool can include built-in customizable templates, text formatting, collaborative authoring, content reuse, and repurposing functionalities.

2 Course management

These features help instructors assemble learning materials into units or entire courses and control their delivery and availability. For example, educators can allow access to new modules at certain stages of a learning program or for specific categories of learners.

3 Multi-format content support

To create comprehensive eLearning resources educators should be able to pull data from diverse sources. Therefore, LMS editing tools should support different data formats and embed multimedia content such as images, audio, and videos.

4 Learning object repository

A LOR is a centralized database designed to store learning content, organize it using metatags, import and export it from external sources, and facilitate file management. Repositories can also incorporate smart search engines with filters for easy navigation.

5 Course catalog

A content library helps learners browse, preview, and download training materials or purchase them in the case of LMSs for commercial use. It can provide users with course descriptions and reviews and typically features a built-in search engine with filtering settings for easier search.

eLearning services administration

6 Admin panel

This centralized tool helps instructors and administrators gather educational data, monitor eLearning service delivery, training workflow, and content usage, as well as generate LMS reports. It usually features highly customizable dashboards, templates, filtering options, and other settings to align your management needs.

7 Online scheduling

Content scheduling requires several features for setting up a virtual meeting calendar based on the availability of teachers and students, or even planning ad hoc training sessions with maximum flexibility once specific modules and tasks have been completed.

8 User account management

This function helps administrators manage users, including their registration in the system, enrollment to courses and conferences, submission of assignments, and creation of study groups. It also enables the configuration of different user roles and access permissions, providing learners, trainers, and admins with distinct interfaces and functionalities.

9 Notification system

Notification systems can automatically send real-time alerts based on pre-defined triggers, reminding students of upcoming online events or training deadlines, reporting course completion, and announcing newly submitted learning resources. This function ensures proper coordination of the learning process and everyone involved.

10 Learner assessment

LMSs can integrate tools to create, supervise, and evaluate tests or exams. They enable the creation of true/false and multiple choice quizzes, and include proctoring functions like keystroke recognition, browser patrolling, and video monitoring to uphold academic integrity, and AI-based solutions for test grading automation or plagiarism assessment.

11 Certification

A certification management system can automate the delivery of diplomas or certificates following specific achievements. It also helps organizations track their employees’ completed and pending certifications for career progression purposes or to comply with industry standards and governmental accreditation requirements.

Value-adding learning experience features

This feature promotes student motivation and knowledge retention through game-like mechanics, such as teamplay, levels, contests, achievements, leaderboards, and reward systems for course completion (which might include badges, bonuses, or even virtual gift cards).

13 Social learning

Social features foster student interaction in a collaborative and connected learning environment. An LMS can offer chats and forums for peer-to-peer discussions, wikis, and FAQ sections for knowledge sharing, and social media functionality enabling users to post their achievements or like and comment on those shared by their peers.

14 Mobile learning

Mobile LMSs offer an additional touch point between students and educational services. Their useful features include voice commands, intuitive navigation, and touch-friendly interaction.

15 Virtual classrooms

Built-in videoconferencing and virtual classroom features help learners and teachers replicate in-person workflows in a digital space via webinars or simulations.

16 AI-based personalization

AI-powered LMSs can monitor student outcomes, learning patterns, and interactions with peers. Based on these insights, the system provides users with targeted educational content recommendations and personalized training activities adjusted to their expertise and performance, as recommended by the adaptive learning method.

17 Support for AR & VR

An LMS equipped with AR/VR functionality can enable the creation of immersive training resources and activities that engage learners with 3D simulations or superimposed digital information.

18 Feedback system

Educational service providers and teachers can use an embedded feedback system to launch polls or surveys and gauge user opinions on their training initiatives, improving learning content and user experience accordingly.

19 Multilingual interface

LMSs should provide users with features and content localized into their native language. This enables eLearning service providers to expand their potential reach and helps multinational companies deliver effective corporate training programs to their local staff.

Technical capabilities

20 System access

This range of features improves LMS accessibility and can include multi-device and offline access or synchronization between mobile and desktop interfaces. You can also implement a single sign-on (SSO) authentication system to let users utilize the same login credentials for multiple eLearning or business applications.

21 Security

LMSs should incorporate robust cybersecurity measures to safeguard sensitive information from breaches or leaks and comply with major data protection regulations, such as GDPR. These can include system audit logs to keep track of any activity in the LMS, complex password requirements, two-step login verification, and regular data backups.

22 Ecommerce module

A learning management system can be equipped with an ecommerce-oriented module, including a built-in store and related payment system, enabling users to purchase online courses and other services directly from your application. This module usually includes a shopping cart, checkout, credit card verification, payment processing, and invoicing capabilities.

23 Help desk

A ticketing system implemented into your LMS will help user support specialists provide timely assistance to learners and instructors facing technical issues or service outages. This tool facilitates ticket processing, categorization, and status tracking for faster resolution.

24 White labeling

This design approach enables business users to customize the LMS interface with their brand logo, colors, and related visuals. White-label LMSs are optimal solutions for eLearning software vendors looking to license their products to multiple companies, as well as organizations requiring an easily customizable off-the-shelf learning platform.

25 Analytics & reporting

Some LMSs incorporate analytical dashboards that can track students' progress and performance or monitor content usage metrics like completion rates to assess the quality of educational services. Data analytics features can also help companies assess the expertise of new recruits and staff members to launch suitable onboarding and upskilling initiatives.

26 eLearning standard compliance

Designing an LMS in adherence with interoperability specifications like SCORM and xAPI will make it capable of communicating and sharing training content or data with other compliant eLearning solutions in a consistent format. This also enables teachers to track learners’ progress and activities across multiple systems.

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Real-life examples of LMS features

360Learning’s content authoring tool

The 360learning toolkit includes a user-friendly authoring interface featuring multi-format support, collaborative content creation, a reward system for external contributors, and a Reaction functionality to gather user feedback.
360Learning’s templates for content authoring

Image title: 360Learning’s templates for content authoring
Image source: — Authoring Tool: Create Impactful Courses in Minutes With Collaborative Learning

Docebo’s administration panel

Docebo provides educational service administrators with comprehensive analytical dashboards to monitor learner activity and course statistics, such as user accesses, course completion, and most-watched training assets.
Docebo’s admin dashboard

Image title: Docebo’s admin dashboard
Image source: — Managing the Admin dashboard

TalentLMS’ gamification features

TalentLMS enables instructors to implement some of the most common gamification techniques, including points, badges, levels, leaderboards, and rewards, into learning content and courses.
TalentLMS’ badges for gamified activities

Image title: TalentLMS’ badges for gamified activities
Image source: — A guide to the TalentLMS gamification features

Absorb LMS’ ecommerce module

Absorb LMS’ architecture integrates an ecommerce module equipped with multiple features to maximize course sales, including a smart pricing system, a bulk sale functionality, and over 70 different payment gateways.

Factors to consider for LMS feature set selection

LMS types by learning scenario

You should select a certain number of features to design your system fully aligned with your business needs and within reasonable development and adoption costs. This choice largely depends on your learning context, type of users, and didactic approach.

Enterprise LMS for corporate training

Enterprise LMS for corporate training

Features to focus on include multitenancy and role-based access to provide trainers, staff members, customers, and partners with different tools and resources. Companies should also integrate their LMS with HR software to deliver personalized employee training based on roles and departments.

LMS for eLearning & online education

eLearning service providers should configure an LMS with solid ecommerce features to maximize the profitability of their offering, along with good analytical capabilities to assess customer needs.

LMS for traditional education

Educational institutions should invest in blended learning features to combine in-class and remote education, along with proctoring tools to supervise exams. Another staple, especially for K-12 education, is gamification, as it helps engage young students with a short attention span.

Custom vs platform-based LMS

Based on your functional requirements and budget considerations, you can build a custom LMS from the ground up or create a solution on top of open-source and off-the-shelf LMS platforms, including cloud-based SaaS products.

This can be a good option for large companies requiring an LMS with a set of features, modules, and integrations tailored to their specific training needs, established business workflows, and current tech ecosystem. However, custom LMS development usually requires a higher upfront investment.

Platform-based LMS

If you don't need a highly customized LMS and want to save money, a platform-based system may be the right option. Just keep in mind that customizing the feature set of an existing product is typically limited within predefined settings the vendor decided upon. Also, customization costs can easily add up.

Integrations to expand LMS functionality

Beyond embedded features, you can extend the functional scope of your LMS system by integrating it with external software solutions.

Learning management system
ERP software
Ecommerce portals
mLearning apps
Learning CMS
Collaboration software
CRM software
to leverage additional features for the back-office management of your educational services.
to access more advanced functionalities for marketing and sales, including targeted ads and multiple monetization options.
to provide LMS users with an additional point of access and complement the microlearning capabilities of your system.
to enrich your toolset with more advanced features for content authoring, editing, and storage.
to work on shared documents and enable peer-to-peer interaction among learners.
to collect data from employee profiles and deliver targeted corporate training matching user role, department, and qualifications.
to fuel your LMS with customer information and enhance its adaptive learning capabilities.

Our LMS services

Itransition can help you develop an LMS equipped with a rich set of features and facilitate its adoption or revamp your existing solution to better align it with your evolving educational needs.

LMS consulting

We can guide you through each phase of your LMS development and implementation project, assisting you with business analysis, tech stack and feature selection, planning, and budgeting.

LMS development

Our team delivers custom learning management systems covering design, front-end and back-end development, integration with other applications, and end-to-end testing.

LMS maintenance & support

Itransition provides post-release maintenance services to monitor the LMS solution and fix bugs or performance issues that may hinder its correct operation, together with user training and technical assistance to streamline software adoption.

LMS modernization

Our developers can enhance the performance, usability, and maintainability of your legacy LMS via architecture renovation, code refactoring, functional upgrades, UI/UX redesign, and app migration to a cloud or hybrid environment.

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Choose the right features for your LMS

LMSs aim to facilitate complex educational workflows, from course design and lesson planning to student enrollment. However, equipping them with a wide range of potential feature combinations might be disorienting to students and instructors alike. Defining your operational scenario can help you choose the right LMS feature set and implement a solution that will support your educational offer. To streamline this process, consider relying on Itransition’s experience in LMS development and consulting.

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