Itransition implemented and configured the Salesforce CRM solution to help a real estate company improve its sales workflows and foster collaboration with tenants.
Our customer, Bruntwood, is one of the largest commercial property management companies in the UK, offering virtual, serviced, managed and leased offices, coworking spaces, retail spaces, and meeting rooms. The company has more than £1bn in assets and owns more than 100 landmark properties that span 2.1 million square feet along with 7,000 managed car parking spaces. Bruntwood has a £1.4bn development pipeline and a team of 800 people.
Prior to approaching Itransition, the customer was using several outdated systems that their employees were using rarely for the following reasons:
Bruntwood aimed at following the client-first approach, yet poor data and inefficient processes forced them to move their focus away from their clients to solve the software issues.
Therefore, they decided to create a brand-new CRM solution from scratch. The customer opted for the Salesforce platform since it met all their business requirements. The platform was to automate existing business processes and become a convenient collaboration tool for the employees, real estate agents, and tenants. The customer chose Itransition for this Salesforce implementation owing to our Salesforce expertise and a proven track record of projects for the real estate sector.
Itransition analyzed the customer’s requirements and business workflows and carried out end-to-end Salesforce CRM implementation, configuration, and customization, using the built-in Salesforce features and creating custom pages and business logic. We also tuned the Salesforce CPQ package and integrated such systems as DocuSign, SMS Magic, and CheckFront.
The newly configured functionality covered the company’s entire sales continuum and cooperation workflow with tenants, enabling Bruntwood to improve the sales cycle and get a 360-degree view of their customers. The solution allowed the company to automate such processes as:
Itransition customized Salesforce CPQ, enabling the customer to track leads and automatically create opportunities based on the lead status. We created a set of reminders for sales managers and automated task management.
Our team also implemented a custom logic for quote generation and contract management. We created customizable templates enabling the customer to quickly edit quotes and automatically calculate prices and discounts. When the quote is approved, the system generates a contract by putting together all the necessary data. Commercial and sales data gathered within the system is automatically transferred to the accounting system for tracking and processing invoices.
Besides, we implemented real-time reporting. It enabled the customer to make informed decisions by relying on automatically generated reports on property availability, fixed assets disposal, live contracts, upcoming lease closure, sales agent KPIs, and more. All reports can be sorted by specific parameters, for example, by their contract status, contractor, date, etc.
We also applied Power BI with integrated AI features to help Bruntwood’s in-house analysts predict trends and customer behavior.
Apart from the Salesforce CRM implementation, our team integrated the solution with third-party systems, including:
We followed the Agile methodology with two-week sprints and daily meetings with the customer. Our team provided a large set of user stories documented using the Confluence collaboration platform.
To ensure a stable, predictable and repeatable delivery process during the project, we applied continuous integration and delivery (CI/CD) practices coupled with continuous code review and quality assurance. This way, all changes could be stored in the source control and, after the code review, be automatically deployed with the Jenkins-based CI. This approach is optimal for rapid development and allows multiple developers to work simultaneously, ensuring frictionless releases.
Additionally, we involved our own QA team that implemented automated tests and delivered resilience testing so that the solution performed well in real life. The team also carried out user acceptance testing to validate the solution’s features.
Our team partnered with the customer’s technology consultants at the user adoption stage to ensure a seamless transition from the old system to the new one. We contributed to developing the end user adoption strategy, which helped the company’s employees to better understand the new system and leverage its features. As a result, the new CRM was adopted successfully.
Itransition provided the Salesforce CRM implementation to automate Bruntwood’s business processes and workflows, from lead and opportunity management to quote generation and contract management.
The delivered solution allowed Bruntwood to benefit from:
The solution also brought the following advantages:
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